Ingrid Hope Foundation Privacy & Cookies Notice

Our sites and tools

This notice applies to personal data we collect through this website and any of our other websites, portals, platforms, repositories, electronic forms and surveys, online forums and interactive community sites, events and other interactions, interactive exhibits, channels used to support philanthropic goals, and mobile apps that link to or reference this notice (collectively, “our sites and tools”). With respect to personal data processed through our sites and tools, we are the controller responsible for your personal data.

Supplemental privacy notices

This notice may be supplemented by a supplemental privacy notice applicable to a particular interaction with us, which may be either embedded in this notice or made available to you separately. We will tell you when a supplemental privacy notice applies.

Links to third-party sites

This notice does not apply to any third-party applications, integrations, or websites that may link to, or be accessible from, our sites and tools. We are not responsible for any of the content, features, functionality, or privacy practices of such linked third-party applications, integrations, or websites. The data collection and use practices of any linked third-party application, integration, or website will be governed by that third party’s applicable privacy notice, statement, or policy, and its terms of use. We encourage you to read them.

Data you provide about yourself

We collect your personal data when you voluntarily provide it to us. For example, you may give us: your email address, country of residence, and areas of interest if you choose to receive newsletters, updates, or other information from us; your contact information, and any other personal data you choose to include, if you email or contact us through our sites and tools; and any personal data contained in proposal documents, feedback, comments, messages, photos, videos, or other content you submit via our sites and tools. Please do not disclose more personal data than is necessary.

It is always your choice whether to provide this personal data. However, some personal data must be provided to enable certain functions of our sites and tools or enable you to participate in certain programs, activities, or events (such as to sign up for a newsletter, apply for a job, or register for an event), so the decision not to provide such personal data might limit or eliminate such functions or your ability to participate.

Personal data you provide about others

Do not provide personal data about others unless you are authorized or required to do so by contract or applicable law. You may provide personal data on behalf of another person if you have provided them with a copy of this notice, and any applicable supplemental privacy notice, and obtained their explicit or express consent.

Data we obtain from third parties and other sources

We may obtain personal data about you from other sources, including your company/organization, professional references, publicly available sources, third-party analytics providers, our service providers, and other third parties.

Payment processors

We may engage third parties to process donations or other payments you make to us (“Payment Processors”). In some cases, such donations or payments are made directly through one of our sites and tools. If so, we may ask you to provide payment-related information, which we will share with the Payment Processor for the purpose of processing your payment. In other cases, you may be redirected to the Payment Processor’s site. If so, that site’s privacy notice and terms of use will apply.

Interest-based advertising

We may engage third parties to place our interest-based advertisements across the internet for the purpose of engaging and informing you about our organization, activities we fund, and the issues we care about. These third parties may use tracking technologies to collect information about your visits to our sites and tools and other websites. You may opt out of our collection and use of this information at any time and, in some jurisdictions, we will only engage in interest-based advertising if you have opted in. For more information about your choices, visit:

• networkadvertising.org/choices
• aboutads.info/choices
• youradchoices.ca/choices (Canada)
• youronlinechoices.eu (EU/EEA)

Data we collect automatically, including cookies, pixels, and similar technologies

We may collect some personal data automatically. For example, when you visit our sites and tools, we may collect your internet protocol (“IP”) address, internet service provider information, and browser type and language. We also may use cookies, pixels, and similar technologies to collect data about your interaction with our sites and tools. Please see Cookies & similar technologies for more information.

Sensitive personal data

We will not intentionally collect any sensitive personal data (or equivalent concept under applicable law) without your explicit or express consent for one or more specified purposes unless otherwise permitted or required by applicable law.

Minors

Our sites and tools are not intended for minors (individuals under the age of 13, or equivalent minimum age depending on jurisdiction), and we do not knowingly collect personal data from minors through our sites and tools. If you become aware of any personal data we have collected from a minor through our sites and tools, please contact us. If we learn that we have collected personal data from a minor, we will take steps to delete the data without notice as soon as possible.

Purposes

Generally, we may use your personal data to:

• send you information about our organization, activities we fund, and the issues we care about related to your interactions with us or our sites and tools [for our legitimate interests];
• send you publications, newsletters, and updates that you have explicitly or expressly chosen to receive [with your consent];
• review and respond to any proposal documents, reports, deliverables, comments, messages, or other content you submit when applying for funding, performing a project, or providing services [for our legitimate interests and/or to enter/perform a contract with you];
• review, analyze, and respond to feedback or other content you submit via our sites and tools [for our legitimate interests and/or with your consent];
• administer and inform our program strategies and charitable activities [for our legitimate interests];
• administer, safeguard, and improve our sites and tools, systems, facilities, events, and other operations [for our legitimate interests];
• protect our rights and the safety of others [for our legitimate interests];
• contribute to our archive of information in the public interest [for our legitimate interests]; and/or
• comply with applicable law, court order, subpoena, or legal process served on us [to comply with legal obligations].

Legal bases under applicable law

We may collect and use your personal data only if we have one or more legal bases for doing so under applicable law. Examples include where processing is necessary to: enter or perform a contract with you; comply with a legal obligation; pursue our legitimate interests or those of a third party (provided your interests and fundamental rights do not override those interests); maintain an archive in the public interest; or protect the vital interests of you or another natural person.

If the legal basis is consent, we will notify you in clear and plain language. Your consent is voluntary and may be withdrawn at any time.

Employees, agents, affiliates, service providers, and partners

We may share your personal data with our: (a) employees, agents, and affiliates who have a business need to know; (b) our service providers to process it for us based on our instructions and for no other purpose; and (c) third-party partners that are collaborating with us to fund or conduct projects or host events. We do not share your personal data with any third party for marketing purposes unless you have provided consent for us to do so. If you believe personal data you provided to us is being misused by a third party, please contact us right away.

Other visitors to our sites and tools

Any personal data you include in feedback, comments, messages, photos, videos, or other content you submit to interactive portions of our sites and tools may be viewed by other visitors to those portions of our sites and tools. Even if you remove or delete your submission, copies may remain in cached or archived areas or be retained by other participants or visitors.

Law enforcement

We may share your personal data with law enforcement, other government agencies or authorities, or third parties as required by applicable law, court order, subpoena, or legal process served on us.

Transfer of control

We will not transfer control over personal data to any third party unless such transfer is expressly consented to by you or required to comply with applicable law, court order, subpoena, or legal process served on us.

Storage and transfers

Your personal data may be stored in your region or in any other country where we or our service providers have facilities. We may also allow employees and service providers located around the world to access personal data as provided in this notice. We will ensure your legal rights and protections travel with any such “transfer” of your personal data as required by applicable law, including by signing agreements containing appropriate data protection terms.

Storage period

We will store your personal data until it is no longer needed to fulfill the purpose(s) for which it was collected or as otherwise required or permitted by law. After such time, we will either delete or anonymize your personal data or, if this is not possible, securely store it and isolate it from any further use until deletion is possible.

Protection

As the transmission of data via the internet is not completely secure, we cannot guarantee the security of your information transmitted to our sites and tools and any such transmission is at your own risk. However, we maintain appropriate technical and organizational measures to prevent unauthorized disclosure of, or access to, personal data. We limit access to personal data and require that employees authorized to access personal data maintain the confidentiality of that data.

Manage communications from us

Generally, newsletters, updates, and other bulk or auto-generated emails from us will include a link to unsubscribe or manage your subscription preferences directly. If you opt out of receiving promotional communications, we reserve the right to send you certain communications relating to our sites and tools, including administrative messages.

Exercise your rights

To the extent provided by applicable laws, you may have the right to obtain confirmation that we hold personal data about you; access, correct, or delete your personal data; withdraw any consent you previously provided; object to or restrict our processing of your personal data; or request and receive a copy of the personal data you have provided us and to transmit this data to a third party. To exercise any of these rights that you are not able to do directly, please contact us.

You may also have the right to lodge a complaint with the applicable data protection authority.

For questions, concerns, and requests relating to personal data collected by the Ingrid Hope Foundation through our sites and tools, please email privacy@ingridhope.org or write to:

Ingrid Hope Foundation
Attn: Privacy Notice Inquiry
San Francisco, CA 94107
USA

You may also visit our Contact page.

This notice supplements our Privacy & Cookies Notice and describes how we collect, use, and share additional personal data when you participate in one of our events (whether as an attendee, guest, or speaker).

What additional data we collect

When you register for an event, we may ask for your name, organization, title, email address, phone number, emergency contact, and any dietary or accessibility accommodation needs. If you present at an event, we may collect your photograph and presentation materials. For some events we may also collect travel or reimbursement information you choose to provide.

How we use this additional data

We may use this data to register you for the event, communicate event updates, administer accommodations, improve event operations, and—where you have consented—share authorized materials with other participants or contact you about future events. We may also photograph or record public areas of events for charitable purposes related to the event.

When we share this additional data

We may share event-related personal data with event service providers and partners as needed to deliver the event. Travel, hotel, and payment providers may process data under their own privacy notices when you ask us to arrange bookings or reimbursements.

For event privacy questions, email privacy@ingridhope.org.

This notice supplements our Privacy & Cookies Notice and describes how we collect, use, share, and retain additional personal data when you participate in our job application process.

What additional data we collect

When you apply, we may ask for contact information, resume/CV, work and education history, skills, work authorization information, and other details needed to evaluate your application. We may also ask you to voluntarily provide diversity-related information; providing or withholding that information will not impact your application. Please remove sensitive identifiers from resumes before uploading them.

How we use this additional data

We may use applicant data to identify and contact candidates, evaluate applications, match candidates to other roles, prepare for employment if an offer is accepted, keep hiring records, and comply with applicable employment-related laws.

When we share and how long we keep this data

We may share applicant data with service providers that assist with recruiting and application processes. We retain applicant data in accordance with this Privacy & Cookies Notice and applicable law. If you are hired, application materials may become part of your employee file.

For applicant privacy questions, email privacy@ingridhope.org or see Careers.

This section describes the different types of cookies and similar technologies we may use in connection with our sites and tools. Unless you have adjusted your browser setting so that it will refuse cookies, cookies may be issued when you visit our sites and tools.

We use strictly necessary cookies to make our sites and tools work. We and our partners also use additional cookies and similar technologies to collect information when you interact with our sites and tools to improve your experience, including to provide tailored content, a personalized experience, and analyze site usage.

If the site has a “Manage Cookies” button, you can view, change, and manage your cookie settings at any time. By clicking “Accept All,” you consent to the placement of these additional cookies and similar technologies. If the site does not have a “Manage Cookies” button, your continued use of the site represents your consent to the relevant cookies and similar technologies being placed on your computer or device.

Cookies and similar technologies we use

Cookies are small text files stored on your computer or device when you access a website. More information about cookies is available at aboutcookies.org. We may use cookies to: (1) allow you to use the sites without having to re-enter credentials; (2) understand how you engage with the sites and enhance or personalize your experience; (3) monitor site usage; (4) manage the sites; and (5) improve the sites and our services, including interest-based ads.

We may also use web beacons on our sites and tools, in our emails, and in our advertisements on other websites to collect information about your visit and measure effectiveness.

Click-through URLs

If you opt in to receive newsletters or updates from us, our emails may use a click-through URL linked to content on our sites and tools. We use this click-through data to understand how recipients respond to or interact with our emails.

Third-party cookies and similar technologies

Some cookies and similar technologies on our sites and tools may be placed by third parties, including analytics and advertising partners. Those third parties’ privacy notices govern their practices.

Managing cookies and similar technologies

You can manage cookies through your browser settings and, where available, through the “Manage Cookies” control on our site. Blocking some types of cookies may impact your experience of our sites and tools. For interest-based advertising choices, see the links listed under Interest-based advertising above.